Template licence agreement between an island council and a company operating from a remote office hub facility.
Between:
[Council] (“Council”)
[Company] (“Licensee”)
Reference: BCC–ROH–SOP–01 and Annexes (the “Standards”). By signing, both parties agree to comply with the Standards. BCC is the programme authority and may audit compliance.
1.1 Council licenses [rooms/area] at [hub address] (the “Premises”).
1.2 Term: [6/12] months from [date], renewable by written agreement.
1.3 This licence grants use only; it does not create a tenancy.
2.1 Use the Premises as an office hub for the Licensee’s employees/contractors.
2.2 Maximum simultaneous occupancy: [N] persons.
2.3 No hazardous materials; no public events without written consent.
3.1 Standard hours: 08:00–18:00 working days. After-hours requires prior written approval and published fees.
3.2 Access via fingerprint/QR. Visitors must sign in and remain escorted.
4.1 Council provides desks, meeting rooms, power, cooling/ventilation, internet (primary plus backup), printer/scanner, cleaning, and steward, in line with the Standards.
5.1 Seats: MVR [x] per desk/month. Meeting rooms: MVR [y]/hour. Day passes/after-hours: per price schedule (Annex B).
5.2 Council invoices monthly in arrears; payment due within 14 days. Late fee capped at 1.5% per month.
5.3 Service credits: If monthly uptime falls below 99.0% (excluding force majeure and Licensee devices), Council credits [5%] of the monthly seat fee per affected seat.
6.1 Provide staff roster and update changes promptly.
6.2 Ensure staff follow House Rules and privacy requirements.
6.3 Keep client data off public displays; use headphones; comply with the hub’s device/IT guidance.
6.4 Report faults or hazards immediately.
7.1 CCTV covers entrances and common corridors only; retention ≤ 30 days.
7.2 Attendance logs retained for 90 days; shared with Licensee for rostered staff only.
7.3 Parties handle personal data in accordance with the Privacy Notice.
8.1 Council maintains fire equipment, first-aid kit, evacuation plan, and runs monthly drills.
8.2 Licensee ensures staff cooperate with safety instructions and drills.
9.1 Council may suspend a user for serious or repeated breaches; Council notifies Licensee in writing.
9.2 Serious incidents (violence, harassment, criminal acts) may lead to immediate suspension and licence termination.
10.1 Council maintains base building, power, cooling, and network.
10.2 Licensee will not alter the Premises without written consent.
11.1 Either party may terminate with 30 days’ written notice.
11.2 Immediate termination for material breach not cured within 7 days of notice; or for illegal activity, serious safety breaches, or non-payment > 21 days.
11.3 On termination, Licensee removes its property and returns access devices; charges to the end date remain payable.
12.1 Each party is responsible for its own negligence and that of its employees/agents.
12.2 Neither party is liable for indirect or consequential loss.
12.3 Force majeure applies; parties must mitigate and resume as soon as practicable.
13.1 Coordinators meet in good faith within 5 working days of a dispute notice.
13.2 If unresolved in 10 working days, either party may refer to BCC for facilitation.
13.3 If still unresolved, either party may proceed to court.
14.1 Entire agreement: this Licence, Annexes, and the Standards.
14.2 No assignment or sub-licensing without consent.
14.3 Governing law: Maldives.